How to Set Up a VoIP Contact Center
ince VoIP contact centers can cut a business's operating costs and increase sales, it’s no wonder that they are cropping up everywhere. For starters, an IP-enabled contact center lets a company set up shop anywhere in the world at record speed — and without costly infrastructure investments. What’s more, an IP infrastructure allows for remote, at-home agents, which can enhance customer service while slashing overhead costs. And by converging voice and data traffic, a company can reduce operating expenses and simplify call-center-management processes.
Establish Security Measures Security is a factor that companies simply cannot afford to overlook when establishing a VoIP-supported contact center. In fact, according to McAfee Inc., VoIP attacks are expected to increase by 50 percent in 2008. And more than twice the number of VoIP-related vulnerabilities were reported in 2007 as opposed to 2006. For this reason, a company needs to establish best practices for its agents, as well as measures for its IT managers that cover everything from encryption and authentication procedures to the handling of privacy breaches and DoS (denial-of-service) attacks.
VoIP isn't just for making cheaper calls. It's a well known fact in the communications space that VoIP, or voice over Internet protocol, comes with its many benefits, including a host of features and yes, a cheaper bill at the end of the month. In call center management, VoIP has an integral role when it comes to what call center managers rely on for quality control, and that is call recording.
Monet Software recently highlighted VoIP call recording and its role in call center management. According to the call center management solutions provider, it can get pretty technical when breaking down VoIP call recording, but knowing how it works is essential to proper call center management.
With VoIP call recording, there are three different kinds: trunk side, station side and random sampling. Knowing what to pick depends on what you need it for when it comes to call center management. For example, a call center manager would choose random sampling if he or she had 300 agents to monitor, and from there a schedule can be created to record a certain amount of agents per month. With trunk side recording, calls can be recorded without investing in a record channel for each phone. Station side is a little bit trickier, as it requires the ability of the recorder to interface to the existing digital phones.
VoIP has always been a good choice for businesses who have a lot going on with their communications. Whether it's a single building, or connecting multiple locations, VoIP can come as integrated as necessary, all depending on call center management needs.
An IP-enabled contact center leverages VoIP technology to extend contact-center functionality to branch offices, satellite locations and agents anywhere, anytime.This real-time communications system converts voice traffic into digital packets that travel over networks via Internet protocol.
Key Features of an IP-Enabled Contact Center
Some important features of an IP-enabled contact center include:
Screen pops to expedite caller inquiries
Advanced routing based on customer-database information
Call transfers among geographically scattered sites
Skill-based routing, so that callers speak with those agents best qualified to address their needs A console for centrally managing multiple locations and agents
Adaptable call handling to customize call routing and treatment
Real-time displays of call-center activity to chart performance and respond quickly to changes
Customizable reports chronicling call history and forecasting staffing needs
Configurable telephony user interface
Unified business-VoIP messaging tools
What to Consider When Deploying an IP-Enabled Contact Center
Unfortunately, sharing IP contact-center technology resources across multiple locations can give rise to security concerns. Whether issues revolve around communication between business units or the ubiquitous threat of network intruders, securing an IP-enabled contact center calls for important security measures. Companies need to safeguard against DoS (denial-of-service) attacks, unauthorized access to the VoIP network, computer viruses, identity theft and eavesdropping.