How to Set Up a VoIP Contact Center
ince VoIP contact centers can cut a business's operating costs and increase sales, it’s no wonder that they are cropping up everywhere. For starters, an IP-enabled contact center lets a company set up shop anywhere in the world at record speed — and without costly infrastructure investments. What’s more, an IP infrastructure allows for remote, at-home agents, which can enhance customer service while slashing overhead costs. And by converging voice and data traffic, a company can reduce operating expenses and simplify call-center-management processes.
Establish Security Measures Security is a factor that companies simply cannot afford to overlook when establishing a VoIP-supported contact center. In fact, according to McAfee Inc., VoIP attacks are expected to increase by 50 percent in 2008. And more than twice the number of VoIP-related vulnerabilities were reported in 2007 as opposed to 2006. For this reason, a company needs to establish best practices for its agents, as well as measures for its IT managers that cover everything from encryption and authentication procedures to the handling of privacy breaches and DoS (denial-of-service) attacks.
VoIP call centers have evolved from an infancy of simple interactive voice response units to complex communications platforms that enable customers to communicate with customer service through a variety of devices and networks. These days, VoIP call center platforms are using social media as a solution to better interact with clients via voice, IM, chat, or social networking.
New social-media features and functions are being added by makers of the platforms in order to draw on social networking benefits and to support the move toward mobile devices in the call center. Some companies are increasingly looking at VoIP call centers as revenue-generating profit centers and not only as customer-support tools.
A report called "VoIP Call Centers Adapt to a BYOD World" from Heavy Reading IP Services Insider, a subscription research service of research firm Heavy Reading, analyzed several companies including Aastra Technologies, Avaya, Enghouse Interactive, Interactive Intelligence, Genesys Telecommunications Laboratories, M5 Networks, VisionOSS, and Voxeo (News - Alert) Corp.
VoIP call centers have evolved from an infancy of simple interactive voice response units to complex communications platforms that enable customers to communicate with customer service through a variety of devices and networks, noted Culver.
Call center software has come a long way. Once upon a time, it did very little. It allowed you to keep track of your agents' schedules, it let you know how big your queues were, and it let you know weeks after the fact where you went wrong.
Today, you can find call center software that does a little bit of everything. Sometimes, a little bit too much of everything, resulting in a confusing, patchwork of functionality that you neither need nor want. It litters up your agents desktops, it adds complexity to your training process that keeps your agents permanently confused, and it gives your IT department a migraine headache. In the confusion, it's easy to lose track of the types of call center software you really need so you can help pare out the rest.
Customer communications tracking. When your customers call, you need to know who they are. You need to know who they've been to your company in the past, and you need a heads-up on why they are probably calling. The critical point is that this tracking solution must be fully multimedia, and allow you to track everything from phone calls to social media posts.
Ideally, a call center solution may be able to offer all of these features in the same package, be easy to use, easy to interpret, and easy to deliver to agents' desktops. Today's call center software solutions have come a long way from days past, and multiple delivery options mean that you can often configure your call center software solution to meet your needs precisely.